VUFO NGO Resource Centre
AP Bookkeeper - Nhu Thanh AP (Temporary)
World Vision Vietnam is looking for Vietnamese competent candidates to fill the following vacancy:
WVV AP Bookkeeper - Nhu Thanh AP (Temporary) – 01 position
- Work base: Nhu Thanh AP, Thanh Hoa
- Deadline for application: 29 November, 2019.
For detailed Job advertisement, Job description please find on WV Vietnam's career page:
TERMS OF REFERENCE
Position Name: WVV AP Bookkeeper - Nhu Thanh AP (Temporary)
Unit/Project: WVV’s Area Programs (AP)
Reports To: Area Project Manager in Nhu Thanh AP
Working Time: 5 days/week
WORK CONTEXT / BACKGROUND:
WVV’s Area Programs focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. APs are mainly funded by sponsorship funds, and are a phased approach to development, involving clear and consistent assessment, design, and implementing, reporting, monitoring and evaluation and reflection phases. Each AP is tailored to the needs of a specific community in alignment with WVV’s strategic priorities. WVV works closely with district and commune local authorities and local partners to implement program activities.
Each AP usually has one AP manager, one Finance staff, one Sponsorship staff and 3 to 5 other staff who are in charge of Monitoring and Evaluation, Capacity Building, and sectoral projects such as Education, Health, Agriculture and Livelihood etc. A uniqueness of WVV’s AP approach and structure is that all AP team members are based at the district where the AP is located, which enables them to work closely with government partners and communities on a daily basis.
PURPOSE OF POSITION:
The position supports WV Vietnam to maintain high standards of financial stewardship and assist the AP or Project Manager in maintaining the books of accounts and other financial records of the AP or Project & adhering to the financial standards of World Vision financial system to ensure accountability
ROLE DIMENSION / DESCRIPTION
FINANCIAL POLICY COMPLIANCE
- Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.
- Consistent service delivery is ensured by collaborating and working closely with all of the team members of the AP or Project.
- All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).
- The AP or Project staff is provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.
- The project team is assisted in verifying quotations, procurement, service supply contracts for project-related activity.
- Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.
- The financial transactions are monitored regularly to maintain project financial account in place and in order.
- The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.
- The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.
- WV accounting policies and procedures are communicated to all staff and relevant partners.
BUDGET MANAGEMENT & FINANCIAL REPORTS
- The AP or Project Manager is assisted in planning and developing project budget in line with the AP’s Plan of Action and log frame.
- The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.
- The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.
- The Manager is provided with the necessary management financial report as and when required.
FILING
- Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.
- All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the AP or Project.
Knowledge, Skills, Abilities:
(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)
Education
- Bachelor Degree;
- University degree in finance/ accounting.
Knowledge & Skills
- Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;
- Good time management and organizational skills;
- Good interpersonal and communications skills;
- Fair English, especially report writing skills;
- Good computer skills in Word, Excel, PowerPoint and email;
Experience
- Experience in bookkeeping.
Core Capabilities:
Achieving Capabilities:
- Achieving quality results and service
- Practicing accountability and integrity
- Communicating information effectively
Self-Managing Capabilities:
- Demonstrating Christ-centre life and work
- Learning for growth and development
- Maintaining work/life balance and effectiveness
Thinking Capabilities:
- Thinking clearly, deeply and broadly
- Understanding the Humanitarian Industry
- Understanding World Vision’s mission and operations
- Practicing innovation and creativity
Relational Capabilities:
- Building collaborative relationships
- Practicing gender and cultural diversity
- Influencing individuals and groups
World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.
Our contact details are: People and Culture Department - World Vision International – Vietnam
Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 - 121
We give equal opportunity to every candidate, regardless of religion, race and gender.
A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.