VUFO NGO Resource Centre
Finance Assistant
Vacancy Announcement
Job Title: Finance Assistant
Appointment: Local hire – 3-year term
Location: Hanoi, Vietnam
Description
Do you want to build a career that is truly worthwhile? The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. Working with more than 2,000 businesses worldwide, we use our capital, expertise, and influence to create markets and opportunities in the toughest areas of the world. For more information, visit www.ifc.org
IFC's Budget & Administration Department (CBA) plays a significant role in achieving IFC’s mission - actively contributing to executive decision making by delivering analytics, financial advice and budget and finance management to enhance business performance and delivery of strategy. CBA includes a network of over 200 staff and is embedded in every part of IFC’s business. Key Principles of the Department include Client Orientation, Transparency and Excellence in functional delivery with a sharp focus on Efficiency and Financial Sustainability. CBA is part of the Vice Presidency for Corporate Strategy & Resource Management with the mandate to connect the dots around the organization and bring insight and consistency to IFC’s financial management, in alignment with strategy implementation.
The CBA Finance and Strategic Partnerships (CFAFP) unit, within CBA, has a broad mandate that includes: (i) financial and budget management and analytics to communicate the dynamics and drivers behind IFC’s cost of doing business; (ii) coordination of the effective allocation and utilization of IFC’s resources linked to strategic priorities & goals, and enhancement of efficiency and productivity delivery/measurements; and (iii) increased partnership between finance and operations resulting in better integration of IFC’s strategic direction with resource allocation and financial sustainability.
CBAEA is a unit within CBAFP supporting operational teams in IFC’s East Asia and Pacific Region. CBAEA currently seeking a Budget & Finance Assistant to join CBA team in Hanoi office. The successful candidate will report to the Regional Finance Controller for CBAEA and primarily support Finance Officer in Hanoi for the overall financial administration and accounting practice of the IFC Hanoi office.
Duties and Responsibilities:
The Finance Assistant’s main tasks will include but are not limited to the following:
Imprest Administration:
- Processing of vendor/staff payments and consultant reimbursements in E-Payables
- Regular reconciliation of Petty Cash (if available) & Imprest bank accounts
- Ensure that Imprest fund and petty cash are adequately funded at all time through regular monitoring and replenishment.
- Monthly review of expenses for accuracy and ensures timely corrections/adjustment of erroneous transactions.
- Performs regular reconciliation of cost center holding account (BF000111)
- Where applicable, monitor and process refund for VAT and other reimbursable taxes.
Monitoring & Reporting:
- TRS, in coordination with the TRS coordinator, ensure that staff record/enter their time in the TRS on timely manner.
- Monitor implementation of PCard, Event Card and staff Travel Card to ensure compliance to the institutional policies and guidelines
- Fixed assets, ensures that all asset procurements, disposals and reporting conform with WBG policies and procedures
- Preparation of monthly Imprest accounting report including bank reconciliation and clearance of SAP GL accounts
- Maintain strong controls to ensure a STRONG scorecard rating
- Providing ad-hoc reports at the request of management
Liaison and Knowledge sharing:
- Coordinate with GPP team for invoice processing, invoice query resolution, clearance of vendor open items.
- Liaison with Chennai office regarding Imprest/Payroll/SRS/Travel audit/Account Payable issues
- Providing expert advice and guidance to staff on accounting theory and practice, recommending solutions to various issues.
Selection Criteria
- Degree in Accounting or Finance with at least 2 years of financial management experience in corporate setting.
- Sound knowledge in financial accounting and reporting.
- Excellent communication and networking skills, fluency in English is essential.
- Ability to maintain collaborative work relations with all levels of staff.
- Strong commitment to team work and knowledge sharing is an essential attribute.
IFC offers a challenging and rewarding work environment, attractive compensation and excellent career opportunities. Interested candidates should review the complete job description and selection criteria and apply on-line at http://www.ifc.org/careers and choose vacancy number Req5014. The closing date is 6th December 2019. All applications will be treated in the strictest confidence. Please note that only short-listed candidates will be contacted.