Request for Proposal - Final Monitoring and Evaluation Consultancy

1. Introduction

Cultural and Creative Hubs Vietnam is a project co-funded by the European Union and the British Council and implemented by the British Council in partnership with the Vietnam National Institute for Culture and Arts Studies (VICAS). The project aims to enhance capacity, build a network and provide legal and policy assistance for cultural and creative hubs across Vietnam. The overall objective of the project is to contribute to the sustainable development of a network of cultural and creative hubs in Vietnam. This in turn means continuing support for independent artists and creative practitioners, nurturing of freedom of artistic expression and creativity, and offering a diverse cultural life for Vietnamese people.

2. Scope of Work

As Cultural and Creative Hubs Vietnam will conclude by the end of March 2021, the project team is now developing a comprehensive evaluation plan for this three-year project. We are looking to recruit a consultant with expansive experience in Monitoring, Evaluation and Learning (MEL) to support our team with a joint overview and analysis of existing monitoring database, and to conduct an independent evaluation of the results and impact of the project.

The scope of work for the MEL consultant include:

• Review all technical interim reports and other useful project documents to establish an understanding of the project structure and activities from April 2018 up to the present (1 day);
• Review, discuss and present any suggestions for improvement to the current project Logframe (1 day);
• Review the project end-line survey form(s) and present any suggestions for improvement in line with the project Logframe (1 day);
• Review and analysis results of the end-line survey report to generate content for the evaluation report (3 days);
• Plan and carry out a plan of interviews with project key stakeholders to form 3-4 thematic case studies. The theme of these case studies will be discussed and agreed with the project. The interviews will be for a maximum of 20 people. (10 days);
• Writing of final evaluation report (10 days);
• Plan and run a MEL workshop with project key stakeholders (2 days);
• Meetings and communications with project team (2 days).

Total working days: 30 days

* Please note that all meetings and interviews can be done online should it be required under any unforeseeable Covid-19 complication

Key deliverables:

One final evaluation report (maximum 20 A4 pages not including appendices)

Appendices including as the minimum: 1. Complete summary of monitoring data review and analysis; 2. Complete summary of qualitative data from interviews; 3. Full case studies; 4. Revised project Logframe (if applicable); 5. Revised end-line survey form(s) (if applicable); an interview plan and interview transcription of all interviews conducted (audio files stored in internet link accepted); and 6. signed consent forms/information release forms from all interviewees in accordance with the British Council’s information management policy.

4. Timeline

To be discussed with successful supplier but we would be looking to complete this project by 15 May 2021 with the exception of a workshop in June, following this general timeline:

Activity (subject to agreement with supplier)	Date / time
RFP Issued to bidding suppliers	5 February 2021
Deadline for inquiries	17 February 2021
Deadline for submission of RFP responses by potential suppliers (Response Deadline)	26 February 2021
Offer to successful candidate	15 March 2021
Earliest contract start date	1 April 2021
Final submission to the British Council	15 May 2021
MEL workshop (exact date TBC)	1 – 30 June 2021
End of contract date	30 June 2021

5. Instructions for Responding

Please send your proposal to [email protected] by 23.59 Vietnam time, 26 February 2021.

Please include (in no more than 3 pages) using the form provided:

• Relevant previous experience and track record in MEL work in the fields of culture, development or similar. Please include 2 referees (no need to include contact information at this stage as we will only require that for short-listed candidates at later stage); and attach sample of a previous MEL report that you / your team has done for a similar assignment.
• Relevant qualification and publication.
• Briefly express why you are suitable for this assignment and outline your proposed approach (no more than 1 page).
• Total quote
• Indication of availability to work within specified timeline.

6. Clarification Requests

All clarification requests should be submitted to [email protected] before 17 February.

REQUEST FOR PROPOSALS (in English and Vietnamese).

Response Form (English)
Response Form (Vietnamese)

Organization: British Council
Location:
Application deadline: 2021-02-26
Send application to: [email protected]