VUFO NGO Resource Centre
Consultant to Conduct Training Course of Incoterm 2020 for Dong Nai Customs Officers
USAID Trade Facilitation Program
SCOPE OF WORK
Training course of Incoterm 2020 for Dong Nai Customs Officers
Proposed Personnel: 2 Local Short-term Technical Assistance (STTA)
Incoterm 2020 Training Course Consultants
Period of Performance: December 2021 – September 2022
Origin/Destination: Direct/ Virtual
Travel Dates: Yes
Activity No. 3.6. 4 Support Activities for Dong Nai Customs Department
MEL indicator(s): IR3.1-2.
Project Background:
According to the situational assessment conducted by the Program during FY2020 the technical assistance needs of the six targeted provinces (Hanoi, Hai Phong, Quang Tri, Da Nang, HCMC and Dong Nai) relates mainly to areas of TFA awareness raising, SI, RM, CBM and the utilization of the NSW. Specific technical assistance requests focused on the mentioned topics presented by the six local authorities and later endorsed by the PMU have been included in the Y3WP (from October 2020 to September 2021). Due to the Covid-19 pandemic, many local activities in Y3 have been carried forward to Y4 (from October 2021 to September 2022).
Activity Description:
Based on the updated TA request by Dong Nai Customs Department and with the approval by PMU/ GDVC, in the Y4 Workplan (until September 2022), the Program will support Dong Nai Customs to organize 3 training courses (30 pax/ training course) for the local customs officers on Incoterm 2020. The training courses will be conducted directly or virtually based on the Covid Pandemic situation in Dong Nai. The training content is similar for all 3 courses, but could be revised based on the new request proposed by Dong Nai Customs. Based on the 1st proposal by Dong Nai Customs, the content has been elaborated as follows:
Tentative training agenda:
Time | Contents |
8:30- 10:00 | 1. Incoterm 2020 1.1. Introduction of Incoterms 1.2. Briefing content of the principles in Incoterm 2020 1.3. New features of Incoterm 2020 |
10:15- 11:30 | 1.4. Instruction on applying Incoterms 2020 1.5. How to reflect Incoterm 2020 in Contracts and other commercial documents |
13:30- 15:00 | 2. Delivery documents and Incoterms 2020 2.1. Cargo papers - Invoice - Certificate of Quantity/ Quality - Certificate of Specialized Management - Certificate of Origin 2.2. International payment documents 2.1.1. Cash; TT, TTR 2.1.2. Open Account 2.1.3. Collection of payment 2.1.4. Documentary Credit 2.1.5. BPO: Bank Payment Obligation 3. Transport documents 3.2. Bill of Lading (Ocean B/L and Airway Bill) 3.2.1. Functions of B/L 3.2.2. Types of B/L (Meaning, how to distinguish, reasons, and conditions for using each type of B/L): + Received for Shipment/ Taken in Charge B/L; Laden/Shipped on board B/L + Original B/L; Copy B/L; Surrendered B/L, Telex Release B/L + Master B/L; House B/L + Direct B/L; Through/ Transshipment B/L + Ocean B/L; Seaway Bill; Airway Bill, Combined/ Multimodal transport B/L + Clean B/L; Unclean/ Claused B/L; + Straight B/L; To bearer B/L; To order B/L; Seaway Bill 3.2.3. Some contents in Bill of Lading + Shipper; Consignee; Notify Party + Freight: Freight Collect, Freight Prepaid, Freight As Arranged; + Container shipment: CY/CY, FCL/FCL, LCL/LCL. + Changing the content of B/L: procedure to declare revision, change and/ or amendment to Bill of Lading/ Airway Bill. 3.3. Insurance Documents - Voyage Policy; Open Policy + Insurance Policy); Insurance certificate - Content of Insurance Documents: + Insurance Premium + Insurance Clauses + Insurance Coverage 3.4. Electronic documents - Smart contract - Electronic docs - Digital docs |
15:15- 16:30 | 4. Procedures of imports-exports freight forwarder 4.1. Freight forwarder by sea 4.1.1. Bulk Cargo 4.1.2. Container Cargo FCL- LCL CY- CFS 4.2. Freight forwarder by air 4.2.1. Bulk Cargo 4.2.2. Container Cargo 5. Q & A + Provisions on Electronic docs (Legal Rationale, International Practice). + Number of Original B/L: when it should be 1/3, 2/3, 3/3? Is it related endorsement of B/L? What is the ratio of enterprise’s deposit to the clearing bank (L/C issuing bank)? How endorsement of B/L reflect to ensure the legitimacy? + SURRENDERED B/L, Bearer B/L, Telex Release B/L: Who is the owner of cargo? + How the B/L is applied to the case of collecting goods from CFS warehouse. + Invoice: is it compulsory to be signed? How to verify in case where there is no signature of the Invoice issuer? - Further explanation of the following contents: + Insurance Premium (according to UCP rules): ++ Normally, the insurance amount shall be at least at 110% of CIF, CIP or invoice value (insurance value); the insurance amount could be higher than 110% of the insurance value (depending on the Parties’ agreement): based on which are seen as the basis? ++ In case the delivery condition is CIF or CIP, and the insurance amount is higher than 110% of the insurance value, is it possible to define the actual invoice value of the consignment = insurance amount - 10% of estimated profit? + Should the cargo description in the Insurance doc be different from the one in the Invoice? Should other information in the Insurance doc be consistent with the relevant one mentioned in other docs attached to the consignment? |
Objectives:
- Improve the knowledge of local customs officers in Dong Nai about Incoterm 2020 related to their professional areas;
- Indicate the new features of Incoterm 2020 against Incoterm 2010;
- Provide instruction and case studies/ examples to illustrate the application of Incoterm 2020;
- Provide advise on dealing with specific cases raised by the participants to ensure the compliance;
- Collect the concerns of local customs officers in their application of Incoterm 2020 and instruct on the solution;
- Continue update the training contents for the next training course at the request of local customs.
Tasks & Responsibilities:
Consultant 1:
- To produce materials in the forms of PowerPoint (a must for the presentation), Words/ Excel and others on the following topics:
- Brief introduction of Incoterm 2020;
- Delivery documents and Incoterms 2020
- Q & A at the end of the training courses
- To present to the audience who are customs officers of Dong Nai Province at the 3 training courses;
- To prepare a test and some exercises (if necessary) to help consolidate the knowledge transfer
Consultant 2:
- To produce materials in the forms of PowerPoint (a must for the presentation), Words/ Excel and others on the following topics:
- Transport documents
- Procedures of imports-exports freight forwarder
- To present to the audience who are customs officers of Dong Nai Province at the 3 training courses;
- Support Consultant 1 in preparing a test and some exercises (if necessary) to help consolidate the knowledge transfer
Qualifications:
Ideally, the Consultants should have:
- Master's degrees or Doctorate in law, international trade, trade policy, economics, business administration, or similar field;
- Minimum 7-10 years of experience teaching international trade at universities;
- Proven experience of working with, or practical knowledge of, implementing the Incoterm 2020;
- Background knowledge and understanding of the current status of Vietnam as related to Incoterm 2020 application;
- Good understanding of the WTO and WCO instruments such as the Trade Facilitation Agreement (TFA) and the Revised Kyoto Convention (RKC);
- Proficient in word processing, spreadsheets and office software such as Microsoft Word, Excel, PowerPoint, and Google Applications;
- Good communicator with fluency in Vietnamese and with strong written, oral and presentation skills
Reporting:
The National Consultant(s) will be required to report to the Program (DCOP) Nguyen Hong Son ([email protected]) and Trade Facilitation Coordinator Vu Minh Nguyet ([email protected])
How to apply
Proposals should be submitted no later than December 24, 2021 to [email protected]
Proposals should include:
- Cover letter (no longer than 1 page)
- CVs (see attached template);
- Updated USAID 1420 form (see attached template)
- Cost proposal (See attached template)
Location:
Application deadline: 2021-12-24
Send application to: [email protected]