Term of reference

Introduction

Project Capacity building and Organizational development for Disabled Person Organizations in Vietnam (CODV3) is funded by DANIDA/DPOD through the Danish Association of Physically disabled persons - Dansk Handicap Forbund (DHF). The project is implemented in Vietnam in 08 provinces/cities (Hanoi, Ha Nam, Nam Dinh, Hai Duong, Thai Binh, Thai Nguyen, Lang Son, Quang Ninh) on the period of 5 years starting from October 2021.

In order to make sure that the Project implementation is efficient and effective, the Project plans for periodical audits carried out by an independent and recognized international auditing agency of high reliability in Vietnam.

On this basis, the Project is looking for an audit service provider that will follow the following terms and conditions.

1. Scope of work

Partners to be audited include:

• DHF project office in Hanoi
• Project partners including provincial DPOs, district DPOs and clubs

The services consist of the following

Audit the financial statements of the partners prepared under the Requirements of the donor which comprise the statement of fund balance, the statement of receipts and disbursements or the statement of income and expenditure and the notes to the financial statements using Vietnam Dong (“VND”) as reporting currency for management reporting purposes. Auditing should include:

• Compliance with the DPOD Accounts and Audit Regulations and the applied accounting policies of the organisation (handling of petty cash, signing of vouchers, updating of the books of accounts, ledgers etc.)
• Internal control measures
• Check and evaluate budget usage based on cost and effectiveness
• Check the conformity with the project’s objectives and compliance

Audit service provider must follow rules and standards required by the donnor, which are:

• International Standards on Auditing (ISAs)
• International Standards of Supreme Audit Instututions (ISSAIs)

2. Qualification criterias

Service provider company must satisfy the following conditions

• Be an international auditing company well recognized in Vietnam
• Be an audit company familiar with business environment in Vietnam
• Have provided services for international NGOs and national NGOs
• Have experience in auditing services including, among other things, tax issues for non-resident foreigners

3. Tentative calender for service providing

Audit	Period to be audited	Time to carry out audit
1	For the period from 01 October 2021 to 31 December 2022	January 2023
2	For the year ending 31 December 2023	January 2024
3	For the year ending 31 December 2024	January 2025
4	For the year ending 31 December 2025	January 2026
5	For the period from 1 January 2026 to the Project’s expected closing date on 30 June 2026 (*)	01 month after closure of project

(*) The expected closing date of the Project is subject to changes in accordance with the Project’s actual performance. In case of changes, an appendix on revision of audit preiod will be mutually discussed and agreed between both parties.

4. Audit reports

• Brief description of the audited project and the audit phase
• Objectives and scope of the audit
• Full disclosure statement provided by project office
• The auditor’s opinion on the project’s financial statements is based on the following contents:
  
  • Are the project regulations and guidelines complied with?
  • Is the budget used only for the purposes of the project?
  • Do the financial statements give a true and fair view of the financial affairs of the project?
• The financial statement should include:
  
  • Fund balance report
  • Revenue and disburesement reports
  • Compare actual disbursement with budget plan
  • Asset management
• Management letter should include:
  
  • Report observations and findings about accounting and internal control systems
  • A detailed list of any weaknesses that should be noted during the audit
  • Recommendations on how such weaknesses can be eliminated
• References:
  
  • Implementation guideline
  • Regulations on organization and operation of CODV3 Project board meeting and Project General assembly
  • Financial management regulation
  • Regulation of working online
  • Office procedure
  • Partnership agreements
  • Budget plans and project calendars
  • Financial and technical report
  • Any other documents related to the CODV3 project required by the auditor.

Deadlines for expression of interest: 15/04/2022

Contact:

Email: [email protected]

No enquiry by telephone please.

Organization: DHF
Location:
Application deadline: 2022-04-15
Send application to: [email protected]