Project Coordinator

Term of Reference for Project Coordinator

UNICEF Funded Project for The Office for Business Sustainable Development (SDforB) of the Vietnam Chamber
of Commerce and Industry (VCCI)

Position information
Project Title:	Promotion of Children’s Rights and Business Principles (CRBP) among Enterprises in Viet Nam– CRBP in Viet Nam Project
Official job title:	Project Coordinator
Duty station:	The Office for Business Sustainable Development (SDforB) of the Viet Nam Chamber of Commerce and Industry (VCCI), Hanoi
Expected places of travel:	Ho Chi Minh City, Da Nang and provinces nearby Hanoi, HCMC, Da Nang based on identified needs
Reports to:	Director General and Deputy Director General in charge
Duration:	One year (12 months) starting from June 2022, with possibility of extension, subject to performance and availability of funds.

A full-time Project Coordinator will be hired to manage the implementation of the project’s activities of the Office for Business Sustainable Development (SDforB) of the Vietnam Chamber of Commerce and Industry (VCCI) funded by UNICEF Viet Nam.

Background Information

The Project on Promotion of Children’s Rights and Business Principles (CRBP) among Enterprises in Vietnam (hereafter called CRBP Project) is developed by SDforB/VCCI and funded by UNICEF Vietnam to strengthen the knowledge, capacity and commitment of businesses with high impact on children (with a focus on the Footwear and Apparel, Information, Communication and Technology, Travel and Tourism industries) to respect and support children’s rights as outlined in the Children’s Rights and Business Principles (CRBP).

The project will further strengthen multi-stakeholder engagement with relevant government ministries, elected bodies, academic and training institutions to create an enabling environment for businesses to respect and support children’s rights in Viet Nam. The Children’s Rights and Business Principles (CRBP) released by UN Global Compact, UNICEF and Save the Children will serve as an overall guidance framework for businesses by promoting respect and support for children’s rights in the workplace, marketplace, community and environment. The Principles provide a child rights lens to the global standards on business and human rights established by the Guiding Principles on Business and Human Rights for Implementing the United Nations ‘Protect, Respect and Remedy’ Framework.

UNICEF’s tools for businesses on policies and code of conduct, impact assessments, sustainability reporting and industry specific tools for businesses will be utilized to guide the enterprises. It is expected to advance business competitiveness and integrate children’s rights as one of the factors in benchmarking sustainable business and/or in sustainability reporting as well. Moreover, the project aims at the uptake of strengthening government policy and initiatives to support and promote good practices demonstrating the implementation of the CRBP and its integration in business community in Viet Nam in regular and emergency contexts. UNICEF’s practical guide on the implementation of General Comment 16 will serve as a resource to raise awareness and advocate with the relevant Government ministries and elected bodies on State’s obligation and actions on child rights and business, which can range from legislative, policy, remediation measures to coordination, collaboration and awareness raising measures.

Objective of the Assignment

The objective of this assignment is to reinforce the role and capacity of SDforB/VCCI as the central coordinating agency for effective and efficient implementation of the overall UNICEF Grant for improving CRBP among Vietnamese enterprises in key identified sectors.

The objective is to have a dedicated and full time person with SDforB/VCCI for implementation of this Project on a day to day basis to perform all tasks as required to fulfill the requirements as per the agreements and procedures of both UNICEF and national related laws and regulations. The Project Coordinator will take key responsibilities for implementation of the project work plan by providing technical, management and coordination support to project activities. He/she will work under management and supervision of SDforB and work closely with UNICEF staff, international technical consultants/ advisors, and all relevant partners including community based organizations, national and foreign business associations, non-governmental organizations, and national/local government agencies and officers. The Project Coordinator is required to report on the programmatic and financial progress of the project to SDforB and then to UNICEF in a timely manner.

Scope of work

Under the guidance of the Project Management Unit (PMU), the Project Coordinator will report to the Director General and/or Deputy Director General in charge on a daily basis and work and with technical support from UNICEF specialists.

He/she will perform the following duties and responsibilities:

• Ensure timely and duly management of the project and implementation of all activities listed in the Work Plan (WP) in accordance with the national rules and regulations and in accordance with agreed rules and regulations stipulated in agreements signed by UNICEF and SD4B/VCCI;
• Support the delivery of quality project outputs through quality preparation of annual and quarterly work plans, including budgets;
• Undertake regular project monitoring and assist in the preparation of quarterly and annual implementation reports, both programmatically and financially and any relevant reports per project donors’ requirement;
• Provide communication support on the project to the public, and logistical support to project activities and personnel when required and in compliance with VCCI and UNICEF standards;
• Ensure that the inputs are relevant to the activities, and the activities are relevant to the results and ensure that value for money is observed throughout the project implementation, including compliance to guidelines for allowable expenses at agreed rates;
• Plan the activities of the project and monitor progress against the approved work plans and budgets;
• Mobilize personnel, goods and services, training and other sources to initiate activities, including drafting TORs, work specifications and overseeing all contractors’ work;
• Monitor events set forth in the project monitoring schedule plan, and update the plan as required;
• Manage requests for the provision of financial resources by UNICEF, through advance of funds, direct payments, or reimbursement;
• Monitor financial resources and accounting to ensure accuracy and reliability of financial reports;
• Manage and monitor any project risks initially identified and progressively provide management updates and submit new risks if any to PMU for consideration and decision on possible actions if required. He/she will update the status of these risks by maintaining the project risks log at the project office;
• document and share lessons learnt during project implementation;
• Prepare annual and any review reports and submit these reports to PMU;
• Prepare the annual work plan for the following year, as well as quarterly plans as required;
• Provide timely financial, narrative and annual reports submitted to UNICEF and SDforB/VCCI;
• Provide effective coordination and collaboration with other partners and stakeholders;
• Facilitate decision making process of the project in a timely manner;
• Make project related lessons, best practices and success stories documented as implementation continues;
• Undertake any other tasks deemed necessary to achieve the project objectives according to the request of SDforB/VCCI or UNICEF.

Recruitment Qualifications
Education	Minimum of Bachelor’s Degree in Social Sciences or in Business/Public Administration or in any other related fields.
Experience	At least 7 years working experience in related projects in the development context; Good management and coordination skills, with experience of at least 6 years in project implementation and management; Experience in writing project reports and management plans; Willingness to participate in field activities/ survey and extensive travel within the project areas; Good knowledge in use of computer software packages; Proven experience in coordinating and monitoring projects; Excellent communication and facilitation skills; Ability to follow deadlines, accuracy and attention to details; Experience in writing success stories, lessons learnt and best practices; Experience in working with UN agencies, NGOs,  and business associations is desirable; Experience in recruiting, managing, guiding and motivating staff members and consultants are an asset; Experience with advocacy and policy dialogue; Ability to work under tight timelines. Experience in promoting responsible business practices, business and human rights, Children’s Rights and Business Principles is an asset.
Competencies	Skills in negotiatiation, diplomacy and advocacy ; Ability to work under pressure and drive for results to meet short deadlines; Commitment and drive to achieve challenging goals, and problem solving attitude; Good teamwork spirit with strong inter-personal skills and the ability to deal with multiple teams located in multiple institutions; Ability to identify client needs and deliver them promptly and accurately. Ability to edit reports/ documents or publications; Good translation skill is preferable.
Language Requirements	Fluency in English and Vietnamese is essential.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

To apply: Qualified candidates should send their CV and all scanned related documents to [email protected] by 15 June 2022 by indicating “Project Coordinator” in the Subject line of the email. Any applications received after the deadline will not be considered. Only shortlisted candidates will be invited for interview.

Organization: VCCI
Location: Hanoi
Application deadline: 2022-06-15
Send application to: [email protected]