Old job: Regional Procurement Officer 2

Job Title:    REGIONAL PROCUREMENT OFFICER 2
Project:       USAID Sustainable Forest Management
Reports to: Procurement Manager
Location:    One among 6 provinces under the project or Hanoi (See below)
Date:           August 2022

DAI Organization and Values

DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.
Project Background

The USAID Sustainable Forest Management Project (the Project) will work with the Government of Vietnam (GVN) to reduce carbon emissions associated with deforestation, the degradation of natural forests, and poor plantation management. The Project will implement a “Green Prosperity” approach that strengthens local communities’ ability to protect their natural resource base and reduce emissions while building a strong foundation for sustainable livelihoods and equitable economic growth.

The Project will work in seven provinces (Lao Cai, Son La, Hoa Binh, Thanh Hoa, Nghe An, Quang Tri, Quang Nam) and focus on five objectives:

Improve and expand community forest management
Increase conservation-friendly enterprises in forest-dependent communities
Increase functionality of law enforcement system for forest crimes
Improve production forest management practices
Mobilize domestic resources for forest management and protection

Roles and Responsibilities

Regional Procurement Officer is a key member of the Procurement Team. He/ She will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The main responsibility of this position is to conduct the procurement of goods and services for regional offices (3 or 4 provinces, to be defined). The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, dispute resolution, managing interpersonal relationships and communication, and investigating/following up on vendor issues. The position requires knowledge of the Federal Acquisition Regulations (FAR). The Regional Procurement Officer will be responsible for gathering complete procurement-related backup documentation and auditing prior to submission to Finance Team. He/ She will develop and release solicitations, and conduct price/cost/reasonability analyses, as well as perform any other related duties as assigned.

The Regional Procurement Officer will be responsible for key tasks below:

Audit

Prepare complete backup documentation for procurement purchases & submit to project’s Finance Team
Conduct daily reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance
Perform regular spot audits of procurement files
Assist and collaborate in external or internal audits as necessary

Policies & Procedures

Ensure integrity, compliance, fairness, accuracy, and openness in procurement processes
Ensure adequate competition is achieved, as per DAI policies and procedures
Ensure DAI/USAID and FAR policies, and procedures are followed and enforced
Help other project staff become more familiar, and understand, the DAI policies and procedures as related to procurement

Procurement Management Systems

Enforce use of DAI’s operations & procurement system (TAMIS), etc
Maintain electronic procurement records & files in various DAI’s system platforms
Help DAI staff understand the use of procurement systems as necessary

General Acquisition & Procurement Responsibilities

Solicit bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans
Monitor, track and expedite all project procurement activities and delivery status of goods/services
Gather current pricing information independently
Conduct price/cost/reasonability analyses
Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications
Determine source selection methods for complex procurement to ensure compliance
Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
Prepare cost evaluation data, and source selection documentation
Ensure procurements are approved by the required DAI authorities, and/or client approvals are received, before awards are made
Through market research efforts, identify and qualify potential suppliers (and products/services). Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies
Maintain procurement file system in DAI’s procurement system (TAMIS)
Work closely with various home office support staff
Carry out other duties and responsibilities as directed by line manager

Qualifications

Bachelor’s degree in Business Administration or related field
5+ years of relevant experience and progressive responsibility in procurement at the mid-level of an organization
Experience working in a procurement role for USAID funded projects is preferred
Accuracy in working with large amounts of data
Ability to respond effectively to time sensitive demands & inquiries
Proficiency using Microsoft office suite, and other relevant software
Demonstrated strong problem-solving skills as well as exceptional customer relations (both internally & externally); provide sound business judgment and contractual oversight
Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
Ability to manage and prioritize multiple concurrent bids
Excellent communications and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
Extremely well organized and self-directed individual with sound technical skills, and analytical ability
Fluency in English is required

How to apply and requested documents

Interested candidates are requested to submit:

A CV in English
A cover letter in English indicating why you are suitable for this position
Scanned copy of related degrees

via email to our recruitment email at [email protected] . Please quote the position title in the subject line: “Regional Procurement Officer_Candidate’s full name”

Deadline for application: 5.00 p.m. (Hanoi time), September 09, 2022
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To learn more about DAI, please visit our website: https://www.dai.com/

DAI is an equal opportunity/affirmative action employer with a commitment to diversity. DAI does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, veteran status, or other non-merit factor.

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Regional Procurement Officer 2