ASIAN DEVELOPMENT BANK
TERMS OF REFERENCE

PROVISION OF PROFESSIONAL DISBURSEMENT ADMINISTRATION SERVICES

TO ASSIST THE CONTROLLER’S DEPARTMENT

POSITION TITLE               : Senior Financial Control Assistant
RECRUITMENT TYPE         : Local Hire
POSITION LOCATION        : Hanoi, Vietnam
TYPE OF POSITION           : Contractual
CONTRACT TERM             : Initial 1-year term (can be extended)

PURPOSE

The professional disbursement administration services will be rendered to provide support to the Controller’s Department (CTL).

DURATION OF SERVICE

The professional disbursement administration service will be rendered for an initial 1-year term, with provision for pre-termination clause as provided in the contract if the services provided will not meet the expected requirements.

WORKING HOURS

The Contractor shall render the service daily, 8:00 am-5:00pm (8 hours exclusive of 1-hour lunch break), 5 days-a-week, Monday to Friday. Work activities beyond this timeframe will be charged to overtime rates. ADB shall have the right to modify the working hours by giving the Contractor 3-day advance written notice.

DUTIES

The professional disbursement administration services will undertake a range of clearly defined and circumscribed clerical disbursement duties; carry out administrative functions, as required; maintain and update disbursement records; maintain internal controls; and prepare disbursement and other reports.

RESPONSIBILIITIES

• Claim Processing. Processes technical assistance (TA) claims, including liquidations, for payment of consultants, contractors, and other service providers under ADB and donor's TA grants or trust funds.  Ascertains that the claims/billings submitted are in accordance with contract provisions, relevant financial covenants, applicable administrative orders/circulars, and established Bank practices and policies.
• Contract and Budget Monitoring. Reviews consultant's contracts to keep track and monitor cost estimates, contract variations, actual disbursements by budget line items, and prepares status of consultant's contracts for information of supervisor.
• Voucher Preparation. Processes disbursement vouchers, journal vouchers and other relevant payment documentation.
• Monitoring and Reconciling TA advances and Resident Mission Suspense Accounts. Keeps track of advances and liquidations, clears matched items, and prepares monthly reports on outstanding advances and unreconciled items.
• Others. Performs any other assignments as required, including the preparation of draft memorandum and external correspondences on TA disbursement-related matters for supervisor’s review. Assists TA section on special projects and team members with higher volumes and complex claims and liquidations.

MINIMUM QUALIFICATIONS

1. Completed a bachelor’s degree in business administration, banking, accounting, or auditing.
2. Minimum of 4-5 years relevant banking, finance, or accounting experience.
3. Excellent command of written and spoken English.
4. Advance computer skills with sound knowledge of common work-processing spreadsheets; and familiarity with computer software used generally in ADB (MS Word, Excel, Powerpoint and SharePoint).

Please send application quoting Ref. No. VRM/SDPC/2022-003-SeniorFinancial Control Assistant by 09 October 2022 to: [email protected] and [email protected]. Only shortlisted candidates will be contacted.

Organization: ADB
Location: Hanoi
Application deadline: 2022-10-09
Send application to: [email protected] ; [email protected]