Terms Of Reference – Program Assistant
Clinton Health Access Initiative, Vietnam

Position: Program Assistant
Work place: Hanoi, Vietnam
Duration: 1 year, extendable
Start date: January 2023 preferred

The Clinton Health Access Initiative (CHAI) is a trusted advisor to governments worldwide, helping them transform the way they provide health services. Established in Vietnam in 2006, CHAI works with a number of departments in the Ministry of Health to help reach national goals related to COVID-19, hepatitis, TB, malaria and vaccination. CHAI has emphasized a sustainable and integrative approach to health systems strengthening premised on a close partnership with government to build national capacity so that programs can continue without our support.

CHAI’s team in Vietnam consists of a core of 18 staff in addition to staff at the regional and global levels.

This position provides someone with limited experience significant opportunity for learning and growth.

Main Responsibilities:

The Program Assistant will provide program and operational support related to information technology systems and monitoring and evaluation efforts related to our health programs.

• Prepare health data for analysis, and make charts and diagrams
• Review software systems for bugs and suggest improvements
• Provide support to prepare trainings, workshops, meetings and mentoring trips (e.g. printing materials, logistics arrangements, etc.);
• Assist in preparing letters to partners, local government authorities and other project/program documents upon requests;
• Assist in translation and interpretation from English to Vietnamese and vice versa;
• Arrange travel logistics for team members on business trips (e.g. air tickets, accommodations, airport taxis, car rentals);
• Take notes at team meetings;
• Perform other duties as requested.

Skills and Experiences

• Fluent in verbal and written Vietnamese and English
• Comfortable with technology. Fluent with Microsoft Word, Excel, PowerPoint, Windows, and in internet-based communications
• Excellent organizational skills and high attention to details
• Good command of task prioritization and time management to meet deadlines
• Good teamwork, spirit and enthusiasm
• Proven ability to problem solve and think proactively
• A minimum of 1 year experience

Preferred:

• Experience in information technology-related field
• Experience in health issues
• Experience in communications-related field or in translation

A one-page cover letter should specify the position sought and highlight why the candidate believes they are the right person for the position. A CV detailing professional experience, relevant qualifications and three reference contacts should be provided. Interested candidates should send materials to [email protected]. Indicate position sought in the subject line. Applications will be reviewed as they arrive, but must be received by 30 November 2022. Only shortlisted candidates will be invited for interview.

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Organization: CHAI
Location: Hanoi
Application deadline: 2022-11-30
Send application to: [email protected]