Old job: Administrative Officer

Administrative Officer - Hanoi, Vietnam

Deadline: 13/08/2023

About Earthworm

With most of our staff operating directly on the ground where the issues are, we work with our members and partners to make value chains an engine of prosperity for communities and ecosystems.

We see a world where forests are a boundless source of materials and a home for biodiversity; communities see their rights respected and have opportunities to develop; workers are seen as productive partners, and agriculture becomes the instrument to feed a hungry planet and keep our climate stable.

Our profound belief in people, their capacity to change and be a force for good is what makes us unique.

Your Role

Being Administrative Officer in Vietnam, your day will be primarily focused on:

Coordination of all activities enabling healthy financial management from budget development and update, financial reports, expenses reporting and operating fund request, cost planification and reconciliation, vendors and invoices management, assets requests, support HQ queries and audit compliance, petty cash transactions and tracking;
Liaison for all Human Resources related matters, from global initiatives implementation in country, HR community networking, payroll, benefits and statutory employment activities, employee records maintenance, recruitment and employee lifecycle coordination, develop and monitor policies, information systems and processes. Grow a regenerative culture for staff;
Earthworm licensing and registration requirements to operate in Vietnam;
Management of all business office activities such as mail processing, document filing, telephone answering and stationery supplies ordering. Business travel arrangements;
Health & Safety coordination, facility management (service providers, building related issues);
Support to the line manager with team administration (holiday requests, annual calendar, timesheets, social and business events, internal communications).

Your Profile

You genuinely care for nature and people and have a strong commitment to have positive impact in your day-to-day work to tackle the global challenges of our time. With strong values but an open-mind you are keen to collaborate with a variety of personality and cultures in an international organization.

Being rigorous with a strong ability to independently prioritize your work in a changing environment you appreciate the value of having shared processes in place across the organization to rely on. Thanks to your past working experience you developed an excellent proficiency in Microsoft Office and a good sense of timelines, deliverables as well as an appetite for continuous improvement logic. Naturally self-disciplined, attentive to detail, with a service-oriented mindset, transparent communication and deep integrity, you are a great facilitator and trusted partner for your manager and co-workers.

You show curiosity and a desire to learn and understand our actual work and various project you navigate your way through interpersonal tensions with empathy though eventually taking a clear position and defining a way forward in your field of responsibilities.

Working Conditions

Bachelor Degree in in relevant field
2 years minimum experience
Part-time (20 hours/ week, 50%)
Long Fixed-Term contract (1year, renewable)
Based in Hanoi office and occasionally remotely
Citizenship or legal permission to work in the country
Fluent in Vietnamese & English

Joining us

If you are in search of having a meaningful impact, with a desire to innovate and act for the environment, this offer is for you! The team you would join is truly committed to and passionate about finding concrete solutions to regenerate ecosystems.

If you are interested in this adventure, apply by sending your application (CV + cover letter) to our Vietnam team at [email protected] before 13/08/2023 with the subject "AO2023" followed by your name. Only selected candidates will be contacted.

VUFO NGO Resource Centre

Administrative Officer