Job Summary – Regional Global Facility, Travel and Security Associate

Title: Regional GFTS Associate
Location: AMEE Region, Vietnam, Hanoi
Division: Global Facilities, Travel and Security

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.

The Regional Global Facility, Travel and Security (GFTS) Associate will provide global facilities, travel and security support to countries within the region and will be part of the Global Facilities, Travel and Security department, reporting to the Manager, Global Travel and Traveler Security.

Responsibilities:

GFTS (10%)

• Conduct regular visits to all regional offices and complete GFTS site surveys and support related GFTS trainings and activities.

Global Facilities (20%)

• Provide debrief to the Global Facilities Officer following site visits.
• Provide support in collecting office specific information as needed from regional contacts.
• Support facilities budget work

Travel (40%)

• In coordination with regional leadership, oversee selection and performance of travel agency supporting region and ensure quality of support provided to each regional office.
• Conduct regular travel orientations for new regional employees.
• Conduct pre-departure travel briefing with all regional travellers to high-risk destinations.
• Monitor and communicate regarding travel tracker alerts during business day to support “follow the sun” tracking.

Security (30%)

• Work closely with the Global Security Advisor, providing recommendations for positive change and supporting and upholding a culture of Duty of Care
• Work with all country offices to ensure compliance with PATH’s Safety and Security Framework and all related requirements, including training, document updates, equipment maintenance, and drills and tests.
• Build capacity of and mentor staff identified in field office SSMPs.
• Backstops the GSO as required.
• Ensure incidents are managed, documented and after action reviewed.

Required skills and experience:

• Bachelor’s degree.
• Five years of relevant work experience.
• Experience in incident or emergency management.
• Ability to communicate clearly and effectively, in writing and orally, especially during high pressure situations.
• Excellent organizational skills and attention to detail.
• Strong knowledge of MS Word, Excel and Outlook.
• Excellent time management and prioritization skills in a fast-paced setting.
• Experience handling tasks with accuracy and professionalism.
• Demonstrated ability to exercise sound judgment and work both independently and as part of a team.
• Experience delivering training to diverse audiences.
• Familiarity with basic concepts of contract management, including service-level agreements and vendor performance management tools.
• Experience responding to customer inquiries and/or complaints.
• English Language skills required; French preferred (for Africa position)

PATH is dedicated to building an inclusive workforce where diversity is valued.
PATH is an equal opportunity employer. Every qualified applicant will be considered for employment.
PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment.
PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

HOW TO APPLY: All applications are made online. For a full job description and to apply online, please access via this link: https://path.wd1.myworkdayjobs.com/External/job/Vietnam-Hanoi-Regional-Program-Office/Regional-Global-Facilities-Travel-and-Security-Associate_JR423-1

Organization: PATH
Location: Hanoi
Application deadline: 2023-10-31
Send application to: