Job title: Finance cum General Affairs Officer (FT cum GA Officer)

Effective date: ASAP

Location: Cu Chi,Ho Chi Minh city

Type of contract: Full time                                                               

Reports to: Admin Division Manager, FT Team Leader, GA-HR Team Leader, Project Manager.

1. KEY WORKING RELATIONSHIPS

Internal

External

Country Director, General Manager, Managers/Officers in HO, PMs, Project Officers

GNI’s Donors, Partners, Governmental. Officials, INGOs, Communities.

2. MAIN DUTIES

1.      Update, check, record figures and perform booking as assigned

• Receive, check, review validity of vouchers and invoice.
• Update data into book systems in software and archive in hard copy in accordance with the current financial rules of GNI.
• Control the disbursement progress of project
• Manage the voucher and book system according to stipulation of GNI.
• Prepare monthly/quarterly expense report and other reports required in the project.

2.       Manage cash on hand, cash in, out and payment procedures:

• Manage cash in and out, count and check cash on hand.
• Perform bank transaction works such as bank transfer, deposit and withdraw cash from bank account as required in the project.
• Compare, control, make payment and consolidate expense vouchers within project scope as stipulated by GNI.
• Track timesheet, prepare payment request and pay salary, allowance for collaborator, intern as regulated (if any)

3.      Perform admin tasks.

• Purchase, manage office equipment, arrange car used for field trip
• Perform logistic works, archive official letters and HR files…
• Others admin works of CDP.

4.      Other work:

• Disseminate, guide staff of team/project partner in project activities to understand and comply with financial processes (order, payment and advance steps, etc.)
• Provide explanation for data as requested by managers.
• Coordinate with colleagues to implement project work.
• Be involved in making project plan and reporting as stipulated.
• Be involved in CDP management (equipment, logistic works, archiving file, etc.)
• Implement other activities as required by managers.

3. QUALIFICATIONS REQUIRED

Education: University degree in Finance, Accounting or relevant fields

Work experience

• At least 01-year relevant working experience.
• INGOs working experience is preferable

Skills

• Dynamic, reliable and able to work under pressure.
• Ability to work independently and work with the team;
• Good organizing skills and interpersonal skills;
• Good English language skills in writing & speaking;
• Good use of personal computer utilizing word processing and spreadsheet software programs
  

Attitude

• Sociable, responsive, committed working with GNI at least 02 years
• Accountable and transparent.
• Enthusiastic in work
• Teamwork

4. HOW TO APPLY

Interested Vietnamese candidates are invited to send their application (including a letter of motivation, a CV with salary desired and a portrait photo attached) to Human Resource Division via the email address [email protected] or to the Head Office address: Good Neighbors International in Vietnam, 17^th Floor, Block A, Song Da Building, My Dinh I, Nam Tu Liem, Hanoi no later than 10^th November, 2023. We are very sorry that only short-listed candidates will be contacted for interviews.

GNI's application form