VUFO NGO Resource Centre
National expert(s) to provide technical assistance to universities on Management Information System (MIS)
USAID Partnership for Higher Education Reform (PHER)
SCOPE OF WORK
for national expert(s) to provide technical assistance to universities on Management Information System (MIS)
This work will take place with:
Vietnam National University-Hanoi (VNU)
I. BACKGROUND
The Partnership for Higher Education Reform (PHER) is a five-year initiative to help strengthen Vietnam's leading public universities. The project activities are funded by USAID to support targeted reforms to improve institutional leadership and administrative capacity, improve teaching practices to enhance student learning outcomes, elevate university research capacity to international standards, network Vietnamese researchers to maximize access to global knowledge, enable university graduates to better engage with the labor market, and help university faculty to leverage their research for innovation.
- Governance: This pillar supports the building and strengthening of institutional performance management systems based on agreed Key Performance Indicators (KPIs) supported by a comprehensive Management Information System (MIS) that provides consistent, reliable data for decision making and for accreditation of institutions and programs. This includes the establishment of a robust internal quality assurance (IQA) system at each of the target universities. Improved governance will help the leadership of public universities in Vietnam make better informed decisions as they exercise greater autonomy and focus on academic quality.
- Teaching & Learning: This pillar supports the expansion of faculty capacity to design state-of-the-art courses, digitize curricula, support the development of priority online courses and programs, improve student learning assessment techniques, and develop graduate students in the teaching profession. This pillar will also support technical assistance to help prepare faculty and administration for international accreditation reviews of academic programs and institutions. The objective is for improved teaching and learning at Vietnam’s public universities to increase learning outcomes, enhance recognition of high-quality academic programs, and improve the employability of graduates.
- Research & Innovation: This pillar supports the enhancement of research capacity so that the scientific outputs of public universities in Vietnam meet international standards, increase knowledge sharing among specialists, grow the number of publications in recognized journals, and align research activities to the social and economic needs of the country. This will take place through faculty exchanges, visiting scholar programs, research conferences, webinars, workshops, and short course training on research methodologies and academic specialties. The key vehicle for this pillar is the establishment of Vietnam International Academic Networks (VIAN) to help scientists across Vietnam connect more readily with fellow experts from around the world. The objective is for VIAN activity to lead to greater knowledge sharing, broader promotion of research taking place in Vietnam, and enhanced opportunities for joint research and publications with partners abroad.
The PHER project also seeks deeper exploration of policy areas vital to the improvement of Vietnamese public higher education by supporting analytical work on the areas of technology and digitization, as well as gender equity. These cross-cutting policy areas are essential to success across the four pillars and to support the long-term sustainability of higher education reforms in Vietnam.
PHER focuses on reforms at three major Vietnamese public universities and their member universities and respective institutes and academic programs:
- Vietnam National University - Hanoi (VNU)
- Vietnam National University-Ho Chi Minh City (VNU-HCM),
- The University of Danang (UD)
Through the Institutional Performance Assessment (IPA) of university governance conducted in 2021 immediately after the launch of PHER, it was ascertained that:
Most business and academic units in VNU along with its member universities were found to use a wide variety of systems to collect, process, organize, and analyze operational data, often lacking secure ways to store and communicate information. Departments across VNU use a range of commercial and idiosyncratic homegrown software for managing vast amounts of institutional data and information. Many of these systems are outmoded and the data characteristics insufficiently standardized. The lack of an integrated, comprehensive MIS prevents the data aggregation needed for the sort of analytics to readily inform university decision making.
The MIS development at VNU will encompass a wide range of deliverables including improving core information systems and adding capability in areas where it does not currently have automated systems. PHER has primarily focused its MIS efforts on development of a decision support environment for all levels of management. VNU seeks national expertise on this to assist in coding and conducting related issues in the implementation process of the MIS reform and governance processes to ensure success. The coding will be for items including the data and modeling for a data warehouse, outcomes on data quality, data security and data access of the MIS.
PHER seeks a national consultant or group of consultants who is/are qualified to provide technical assistance. The purpose of the assignment is to provide technical support to VNUHN on strengthening its MIS. The intervention of MIS should cover personnel, processes, and technology, etc. used in the organizational context of each university. The enhancement of MIS is expected to enable VNUHN to collect, generate, and utilize reliable data for decision making while allowing them to better coordinate and support their member universities. The main task is to lead the MIS activities to fulfill the items of the work plan in following sections.
This assignment will be conducted in both English and Vietnamese and all reporting can be written in either English or Vietnamese. PHER will provide interpretation/translation as needed. All activities should ensure equitable treatment irrespective of gender, disability or ethnic background.
The timing is negotiable but the work is expected to commence in April 2024. Working days are planned for both face-to-face and online working sessions over the period April 2024 to November 2024. The expert(s) will undertake in-person visits to Vietnam National University - Hanoi. Further details to be provided below.
IV. TASKS, DELIVERABLES, TIMELINE AND LEVEL OF EFFORT
Tasks | Deliverables | Level of efforts | Tentative timeline |
1. Meeting between VNU MIS team and PHER MIS team to review and plan technical support steps and timeline of actions for VNU
|
| 2 days | April 2024 |
2. In-person technical assistance (Phase 1) Implement a pilot data warehouse by extracting data from source systems through an ETL process.
| Reports, plans and coding products on:
| 18 days | April - May 2024
|
3. In-person technical assistance (Phase 2) Develop reports and dashboards for data warehouse to solve immediate needs
| Reports, plans and coding products on:
| 18 days | June - September 2024
|
4. In-person technical assistance (Phase 3)
Create an overall report management recommendations, including overall system design, to develop a MIS for performance management
| Reports, plans and coding products on: ? Overall review, assessing the level of readiness and ability to transform data against data architecture; ? Construction of an overall system design for VNU’s MIS. ? Development of policies, management requirements, creating original data, connecting and sharing data in information systems and professional activities; ? Construction of a data-driven decision-making mechanism | 19 days | June - November 2024
|
5. Activity report | Final reports submitted to the Project management team. The final deliverables include reports on: 01 data governance charter 01 data warehouse model 01 data warehouse pilot 01 dashboard prototype pilot 01 data-driven decision-making mechanism | 3 days | November, 2024 |
Total days |
| 60 days |
|
V. BUDGET (working time)
60 working days both virtual and in-person sessions.
VI. SUPERVISION AND REPORTING
The consultant(s) will work under the direction of the PHER team.
VII. REQUIRED QUALIFICATIONS
Essential:
- Holds a master level of education and/or relevant qualifications (three years experience for the work/skills required for the tasks);
- University degree in IT or equivalent technology engineering fields;
- More than 5 years of experience in information technology projects;
- Working experience as team lead/PM on projects;
- Proficient in database programming and query languages;
- Knowledge and experience in SQL Server, MySQL...
- Knowledge of BigData processing platforms Hadoop, Hive, NIFI;
- Knowledge of report generation platforms such as Jasper Report, Power BI;
- Experience in software development on C#.NET, JAVA, PHP platforms.
- Experience in SSO integration solutions.
- Ability to independently handle and learn new technical solutions that arise.
- Experience in system management and administration with VSphere.
- Ability to work in groups and independently;
Preferred
- Knowledge and experience in implementation/integration of data processing solutions, participation in projects related to communication axis is desired;
- Knowledge of VNU and work experience with IT at VNU is an advantage;
VIII. APPLICATION
The application documents include:
- A letter of motivation
- CV with three references
- A technical proposal
- Financial proposal, indicating the consultancy fee / daily rate
The preferred application deadline is April 15, 2024, yet the post will remain open until the position is filled. Application documents should be sent to [email protected] with title “Consultant on MIS + Full name”.