Old job: Digital Filing Assistant

TERMS OF REFERENCE

DIGITAL FILLING ASSISTANT

About Rosa Luxemburg Stiftung

The Rosa-Luxemburg-Stiftung (RLS) is an internationally operating non-profit institution that has become a provider of political education and a center for progressive social research in both Germany and throughout the world. It is part of a transnational, progressive and solidary network striving for democratic and social participation and empowerment. RLS works within the tradition of workers’ and womens’ movements and is affiliated with the German political party “The Left/ Die Linke”.

Rosa-Luxemburg-Stiftung, Regional Office Southeast Asia, Hanoi (RLS SEA) embraces the mission of supporting transformation countries, such as Cambodia, Laos, Myanmar and Vietnam to a socially just, sustainable, participatory and democratic society. The RLS SEA has been opened in April 2009 in Hanoi and is currently cooperating with approximately 15 partner organizations such as academic institutions and universities, non-government-organizations (NGOs) and government institutions as well as with parliaments. RLS SEA’s activities and partnerships focus on a variety of issues under three major themes, i.e. “program components” including “social justice”, “socio-ecological transformation” and “international dialogue”.

DESCRIPTION

RLS SEA now seeks for a Digital Filing Assistant with the detailed information as follows:

A. SCOPE OF REQUIREMENT

1. Support to fulfill the digital filing work for RLS SEA office , including:

Support to collect all missing financial documents for the expenditures of RLS SEA to meet the time target – end of June 2024.
Support to translate financial documents from Vietnamese language into English language.
Document, scan and file the hard copies of financial documents into IPAS (RLS SEA’s global software) to meet the time target – end of August 2024.

2. Support to fulfill the digital filing work for RLS’s cooperation partners in Vietnam and in Laos, Cambodia, including:

Support to collect all missing financial documents for the expenditures of RLS SEA’s partners to meet the time target – end of June 2024.
Support to translate financial documents from Vietnamese language into English language.
Document, scan and file the hard copies of financial documents into IPAS (RLS SEA’s global software) to meet the time target – end of August 2024.

3. Effectively communicate relevant information to the Director and the team of RLS SEA to ensure the standard of the funding regulations of the Federal Ministry of Economic Cooperation and Development (BMZ) are maintained.

4. Commit to comply to RLS SEA’s confidential terms & conditions.

B. QUALIFICATION, SKILL & COMPETENCES

Professional Qualifications

Bachelor in Economics, Accounting, Banking & Finance or similar field;
Professional experience in financial management, book keeping and accounting is an asset.

Skills and Competences

Proficient in English speaking, reading and writing;
Good skills in using MS Word, Excel, Power Point and Outlook;
Good communication skills and demonstrated ability to communicate difficult/sensitive information tactfully;
Team-oriented: proven ability and motivation to collaborate with other, find solutions and share successes together with colleagues and partners.

C. SERVICE CONTRACT AGREEMENT & DURATION

Type of agreement: Service Contract.
Duration: Expected as of the 20 May 2023 to the 20 September 2024.
Working time: 9am – 6pm from Monday to Friday of every week.

D. APPLICATION

Interested people please submit application including most updated qualifications, motivation letter, curriculum vitae and expectation of monthly rate of service fee.

Application should be sent via email to Ms. Duong Huong Giang at [email protected] and Ms. Dao Thi Huong at: [email protected], latest by 6PM of 17 May 2024.

VUFO NGO Resource Centre

Digital Filing Assistant