Terms of Reference – Finance & Administrative Assistant

Clinton Health Access Initiative, Vietnam

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Position: Finance & Administrative Assistant
Workplace: Hanoi
Length of position: One year, extendable based on performance and funding
Reports to: Deputy Country Director

About CHAI

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.

CHAI was founded in 2002 in response to the HIV/AIDS epidemic with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.

At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skillsets and life experiences. CHAI is deeply grounded in the countries we work in, with majority of our staff based in program countries. Learn more about our exciting work: http://www.clintonhealthaccess.org.

CHAI’s team in Vietnam consists of a core of 18 staff in addition to staff at the regional and global levels.

Main Responsibilities

The Finance & Administrative Assistant will provide daily administrative, office operations and finance support to the CHAI Vietnam office. The Finance Administrative Assistant will be supervised by the Deputy Country Director and will collaborate with all staff.

• Provide support in trainings, workshops, meeting and mentoring preparation (e.g. printing materials, logistics arrangements, etc.);
• Assist in preparing letters to partners, local government authorities and other project/program documents upon requests;
• Assist in translation and interpretation from English to Vietnamese and vice versa;
• Arrange travel logistics for team members on business trips (e.g. air tickets, accommodations, airport taxis, car rentals);
• Assist in obtaining work permits, visas and resident cards for expatriate staff and visitors;
• Assist in managing the office filing system (both soft and hard correspondences, project/program documents);
• Take notes at team meetings;
• Maintain office supplies and office maintenance;
• Support in handling some basic accounting tasks including tracking expenditures, handling petty cash and payments, etc.
• Perform other duties as requested.

Qualifications

• Development, business, economics or linguistics background
• Native Vietnamese speaker
• Fluent in English
• Computer literacy: Fluent in Word, Excel, PowerPoint, Windows, and ability to conduct internet research
• Excellent oral and written communications skills
• Excellent organizational skills, attention to detail, and determination to meet deadlines

Advantages

• Office administration experience

A one-page cover letter should specify the position sought and highlight why the candidate believes they are the right person for the position. A CV detailing professional experience, relevant qualifications and three reference contacts should be provided. Interested candidates should send materials in English to [email protected]. Indicate position sought in the subject line.

Applications will be reviewed as they arrive, but must be received by 15 November 2024. Only shortlisted candidates will be invited for interview.

Organization: CHAI
Location: Hanoi
Application deadline: 2024-11-15
Send application to: [email protected]